Availability Calendar

(Note: if you do not have this version on your instance, please contact support or your Account Manager who can enable it)

The Availability Calendar allows you to see a snapshot over a day, week or month of how your Instructors and Resources are being utilized. Further to this, you have the ability to choose to see only Instructors, only Resources or both. Alongside this are powerful filters to allow you to get to the data you need. Let's take a look

Legend

The calendar is color coded. You can see what the colors represent by hovering over the View Legend link on the right hand-side:

Information

Hovering over an event or a resource will give you the following information:

• Course Title
• Event ID
• Location (not available for custom locations on private events)
• Available Seats (if you have set Max Places on your event)
• Event Time
• Event Time Zone
• Reason (only for Instructor absences and Resource bookings)

Further to this, if you click on the event, it will take you directly to it. (Tip: use ctrl(Windows) or cmd(Mac) + click to open in new tab)

Switching Views

You can look at resources for a day, week or month. To switch between these, simply toggle the buttons on the right hand side

If you want to see an exact date, you can use the calendar on the left hand side.

Click the pencil and choose your date:

Example of week view:

Filters

You can filter on the following information to get to the data you need. You can choose multiple filters then click Apply Filters to see your results. The available filters are:

• Instructor
• Instructor Account
• Instructor Workplace
• Resource
• Resource Type
• Resource Location

If you have any questions, please contact our support team.