Venues - various suggested improvements
It would be incredibly useful if you could filter/search by venue within the Events > Events screen (from the top of the homepage) or the calendar, to have easy visibility of where events are taking place without running a separate report.
Venues do not show within the calendar screen at all, nor is there a filter for them.
Within the events screen, there's no option to filter by venue and I can't even sort the visible events by clicking the 'venue' column. I receive the below error when I try:
"There was a problem
Please try reloading the page."
I would also like to be able to either a) create custom fields for venues, or b) have additional standard fields be available. For instance, I do not need longitute and latitude fields, but I would find it useful to have fields for the address and website. Currently, I add all the information to the venue 'description' text box, but you cannot format URLs as links and despite adding line breaks, these are not recognised when it pulls into a communication template. The result is that it can make communication templates look untidy or unprofessional.
Also: Venue information doesn't show within the learning path screen, which has led to the workaround of tweaking the event code slightly to be able to correctly identify events taking place at the same location but different venues.
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Official comment
Hi Matt and Robin,
Thanks so much for the input here. May I ask a question?
The fields you mention already exist on Locations (even the Longitude and Latitude) - is there a reason you use Venues over Locations?
In saying that, we are going to be working on a project shortly on addressing the Event List page and the ability to filter on more advanced fields. I'll pass this one directly to the team involved there.
Many thanks
Comment actions -
Hey Gilles Benyon-Bell, all I can see as Venue options are Name, Description, Longitute and Latitude. We use the Description field for both the address and any specific details regarding that venue (such as specific parking arrangements) but it just comes out as a big block of text.
What would be ideal for my purposes, would be fields for the address and a website in addition to the description. Robin and I were joking about the Long/Lat being there as surely no-one uses those.
RE: why we use Venues -
My company is divided into three centres (Locations): Manchester, Birmingham and London. We each have our own specific centres/offices (venues) that we each look after. Our learning platform pulls the location from ADM to indicate which centre should be looking after a specific student when they attend a course. We don't want to pull each individual venue into the learning platform - it would cause issues with various staff user permissions and create unnecessary dev work whenever we add a new one. Especially with some venues being a one-off arrangement, such as hiring a room somewhere to deliver a bespoke event. -
Our global admins create venues generally as customer sites or hotels. We create Venues when an event is not taking place at one of our Training Centers which are locations. Currently there are about 80 venues in our system.
Having custom fields could be helpful to the admins so that they could pull in information as Matt mentioned, such as details just related to that venue. But in our case, we could probably use Custom Account fields.
As Matt mentioned earlier, you cannot see Venues in the Calendars. This would be very helpful. To be honest the calendar could be a very useful tool with improvements. I'll have to put in a separate post for that.
Just let me know if you need more information.
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The one Matt shows along with the Instructor Availability one:
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