Import tool - creating/updating events - additional fields (including all custom fields)
I setup thousands of events for each calendar year, and this process is incredibly manual as the import tool is lacking in crucial functionality.
The import tool does not allow you to populate custom fields, so I have to manually populate several custom fields for each individual event after setup.
We rely on custom fields to house information such as mock exam deadlines, which are then communicated through communication templates and triggers. We use other fields for API purposes, such as reference codes which provide access to separate resources in our LMS automatically.
Some non-custom fields are not available within the tool, such as the 'Price'. This affects us as we increase our prices in the second half of the year each year, so when I'm setting-up a full year of events, I currently have to set the price at the course template level for the first half, set those up first, then change the price in the course templates to that of the second half of the year, before creating a new upload file.
Events imported are also automatically set to 'published' rather than draft, potentially making events available immediately, despite important API fields/pricing being incorrect.
Using the Import tool to create 88 events yesterday took only a couple of minutes, but getting them registration ready still took me a number of hours as I had to open each individual event and manually add information separately.
* Allow all event fields, custom or otherwise, to be available within the import tool
* Allow users to set events as draft or published in-bulk using the tool
* Create an 'update' import tool, which allows users to add additional information later to existing events, using the event ID as a unique identifyer, should any information change later (eg mock deadlines)
This will allow us to operate at scale far better, saving time and resources. I am due to upload more events later this week and have two full days allocated to complete this task at the expense of all my other usual responsibilities.
I have been asking for improvements to these tools for years and it unfortunately has not been on the road map. I consider this an urgent requirement, given the time passed from when I first suggested these improvements.
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