Note: This is on our deprecation list. For information on how to use our latest LMS, head over to our LMS (Student Portal) section.
In addition to providing students a gateway to e-learning through the LMS (Learning Management System), Administrate also lets students log into a student portal, using the LMS as a platform. This is for all your students, regardless of whether they’re registered to an LMS Event: all your Contacts that get registered to an Event will be able to access the LMS with their email address and password.
This student portal provides a student experience by letting them see information related to the Events they registered for, or progress within a Learning Path they’re assigned to. By having this resource, your students can access their relevant Event information anytime, anywhere.
Your students will be able to access the Student Portal through the LMS link:
For example, if you usually access Administrate through e1training.administrateapp.com, then your students will be able to access the student portal through e1training.administratelms.com .
Once the student selects their Event, there will be 3 tabs:
Students can also edit their own details and set their preferences in their Profile.
Every student that you add to an Event will have a login username for the LMS Student Portal: their email address. If not, you can set them up manually, and see their Username in their Contact screen.
Once you press LMS Setup, you’ll be notified of them being successfully set up. Once set up, this button will change to Reset Password.
The Overview presents your students with information related to the Event selected:
They’ll also be able to see any Documents which you upload to the Event screen, in the Outline tab. This is particularly useful for distributing material required before and/or after the Event has started/finished, such as prerequisite reading, forms that need to be handed in during the Event, etc. If you’re thinking about uploading your Event’s feedback form, then see the section on Feedback.
Your students can see the sessions for the Event they have selected. This includes the recording of attendance (this is not modifiable by the student).
Your students can see the documents you upload to your Events. In the Outline tab in your Event, you can upload documents, or use existing ones from your DMS (Document Management System).
Your students can check the Scores you recorded for them at the Event, according to the Student Scores Template. This means you don’t have to worry about having to inform them, manually, of the results, and students can track their own results and progress by simply logging in.
Your students can provide feedback for the Events that they attended. This alleviates the need for you to print, distribute and collate feedback forms, and to manually enter the results – depending on the number of students registered, this can be a lot of manual work. Furthermore, because your students can log into the Student Portal anytime, anywhere, they don’t need to stay at the Event to fill out the feedback form. You can also email reminders about filling in feedback, and chase them up without worrying about where that piece of paper went!
Administrate also integrates with Survey Monkey so you can create and edit your own Feedback survey forms.
Students can view and edit their details and preferences in their Profile settings. Here they can view and make changes to their:
- First Name
- Last Name
- Email Address
- Job Title
- Language (for the LMS Student Portal)
When a student makes changes about themselves, these changes will be reflected in their Contact record in the CRM.
This will set the LMS Portal Language for the student.
Please note that this will only apply to the wording of the headers, e.g., Courses, Resources, Latest News. Your Event Titles and other LMS Settings will be in the language they are saved in. Please refer to the LMS Settings in the Control Panel for more information on how to set these.
The text boxes will also operate in the manner of the set language, i.e., in the case of right-to-left languages, such as Arabic, typing in the text boxes will start from the right side of the field, as opposed to left-to-right languages such as English.
Languages currently supported:
Within the student’s profile, there is a Financials tab. This displays a list of the Invoices raised for this student and which ones have been marked as paid. The student will be able to click on the Invoice and view/download the PDF, which can save you emailing the Invoice and the student will always have a record of the Invoice.
The Timeline lets students see their history of using the Student Portal. You can also see this information in the Student Tab of their Contact screen.
If you want Instructors and Learners to be able to exchange files over the LMS, you can add Assessments via LMS Content.
Instructors can see Assessments on any event where they are an Instructor (whether Primary or not). However, those who are only an Instructor on Sessions will not. Set them up on the LMS as you would a Student.
When you add an Assessment, you can specify a Title and Description that the learner should see on their LMS.
You can also specify a due date. This can be either a specific date or an offset of when the event starts.
You will also notice that you can choose a Grade Template. This is the grading scheme that should be used by Instructors grading this assessment.
There will already be Grade Templates available to you, but if you want to choose your own, go to Grade Templates in the Control Panel.
You can specify a Name for your Grade Template, a Description, and the possible grades which should be available to the Instructor (for example, A, B, C, D, E, or Pass/Fail).
Once added, the Assessment will be visible to the learners on the event. As with other LMS Content, you have the option to be able to Hide/Archive it.
On clicking the Assessment, learners will be taken to their detail page, where they can see full details and upload their submission. Please note that files must be 4 GB or lower in order to be uploaded. Currently, all file types are supported, and files will be held on our server for up to 6 years. Please note that we do not scan for viruses. The files are stored securely on our servers.
Instructors will see all their Assessments across all their courses on the 'Assessments' tab. It's easy to know what to look at next, as you can see due dates and grades directly in the list.
Clicking an Assessment will display the Assessment detail, and the Instructor will be able to select a grade from the list specified in the Grade Template.
Once an Instructor has given a grade, learners will be able to see this on their Assessment.
Assessments FAQ & Tips
- Are you an Administrator who needs to be able to view the LMS as an Instructor, or modify grades? Just add yourself as an Administrator in the Personnel section of this event. This will give you Instructor permissions. Note: If you do not already have LMS access, go to your Contact, click edit, and 'Set up LMS'.